Skip to main content

Public Inquiry

Non-application members can not only submit data in the worksheet, but also query the data. Anyone can query the data in the worksheet by opening the link of public query and entering the keywords.

I. Set data visible to public​

1. Entrance to Settings​

On the form editing page, go to [Public Release] > [Public Inquiry] > [Enable].

Query view: When querying, you need to choose the view from which you want to query the data. If you want to query all the data in the worksheet, the selected view cannot be configured with any filters, and has no hidden fields.

Query term: You can set multiple query fields, but they must all be required. When querying the data, all fields are exact matches, not fuzzy searches.

Query title: A title description that is displayed when you open the link.

Setting: If [Allow exporting data] is checked, there will be a download button on the result page. You can click it to export all the queried data, but not some of the fields.

II. How to query data​

1. Open the page with the link or QR code. Enter the content and query.

2. Enter the keywords and click to query, and it returns to the list of records.

When querying, you can query up to 20 records. If you need more data, you can ask someone else share the view with you.

Results

  • If you are querying data in a grid view, the results are displayed in the order that is in the original view, and up to 2 columns are displayed when viewed on mobile terminal.

  • If you are querying data in other views, the results are displayed in the order that is in the record details page.

Here are 3 ways for you:

1. Users need to provide phone number or mailbox when submitting data, and the query link can be sent via SMS or email after the submission.

2. You can put the query link on the description page of the public form and remind the submitter to save the link.

3. You can put the query link in the [Form completion receipt].

Have questions about this article？ Send us feedback